Wedding Guidelines

The faith community of the Basilica of St Michael is delighted that you are considering our beautiful historic minor basilica for your celebration of the Sacrament of Holy Matrimony. Our every aim is to assist you in preparing a prayerful and joyful celebration. This packet contains important guidelines and policies governing this blessed occasion. Please read them carefully and address all questions or requests for clarification to our Wedding Coordinator, Mrs. Linda Wulf at 850-602-6946.


PreparationLiturgyDecorationsWedding PartiesMusicPhotography/VideographyDecorumRehearsalsMaintenance DisclaimerOfferingRefunds

You are responsible for completing with the priest or deacon of your choice all marriage preparation in accordance with the requirements of the Diocese of Pensacola-Tallahassee. The pastor and deacon of the Basilica Parish will only prepare and officiate at weddings of parishioners of the Basilica Parish. All other couples are to make arrangements with another priest or deacon to complete their requirements for marriage preparation. The couple will also need to secure the services of a priest or deacon to officiate at the wedding.  All paperwork with supporting documentation must be submitted to the Basilica Rector no later than one month prior to your celebration. For more complete directions, please see Appendix A.

The Basilica is not a ‘venue’ as are reception halls or restaurants, it is not rented: it is a house of worship and a community of faith which you are specifically asking to witness your vows. As a result, there are specific policies and requirements that ensure the appropriate conduct of weddings within our parish.

The Rite of Marriage celebrated within the Mass or within a Liturgy of the Word are sacred celebrations. The Catholic Church directs the way in which either the Rite of Marriage within the Mass or the Rite of Marriage within the Liturgy of the Word is celebrated. The outline contained in the marriage liturgy preparation book, United in Christ, is the Catholic Church’s liturgy. The vow formula choices that are available for a valid and licit Sacrament of Marriage are included in United in Christ. The couple selects one of those choices. Personal vows are not permitted to take the place of the Church’s vow formula and cannot be added to the vow formula. Because your marriage liturgy is a sacred occasion, all celebrations in the Basilica Church will follow the Church’s directives. Both types of liturgies include the reading of Sacred Scripture. Those chosen to read by the couple from among family or friends ought to be chosen for the clarity of their speech and their ability to project their voices, not for honor. The proclamation of the Sacred Scripture is an important dimension of the Liturgy and the best possible proclaimers are to be considered for this role. Oftentimes, there are family members or friends who are liturgical readers at their parish.  They are the best choices to consider over someone who has no experience, but is considered for reasons of sentimentality.

The Basilica is an active parish church, and the sanctuary is decorated according to liturgical seasons and feasts. These decorations are part of any liturgical celebration and will remain in place for your wedding. For complete guidelines concerning floral and other decorations, please see Appendix B.

Your reservation for the Basilica begins one hour before the start of your ceremony. Access to the Basilica prior to the start of your reservation is not permitted. It is imperative that you begin and conclude within the times communicated to you in your reservation confirmation. There are often events scheduled before and after your reservation. Weddings with a Nuptial Mass beginning more than 20 minutes late will be restricted to a Liturgy of the Word and Exchange of Vows.

The parish reserves the right to terminate the rehearsal or wedding ceremony (including pictures) at the end of the allotted time (whether finished or not) if there is another event scheduled.

Space limitations as well as liturgical decorum limit your wedding party to no more than 16 persons total, including bride and groom. Any children participating in your wedding party should be at least 4 years of age. They are included in the 16 person total!  All attire for bride and bridesmaids must be modest; bare shoulders and backs and low cut fronts are not appropriate for the sacredness of a Church wedding liturgy. The Basilica has no place for the bride or any of the wedding party to get dressed.

The groomsmen are to assemble in the rear of the Basilica to help with the ministry of hospitality.

The sacred nature of your wedding liturgy requires the use of approved ministers of music and the careful selection of appropriate music. Our Music Director will assist you with music selection. We urge you to be in contact with him before planning any aspect of your liturgy. Please see Appendix C

The sacred nature of the wedding liturgy also demands discreet and professional behavior on the part of photographers/videographers including during the taking of group photos . Please see Appendix D for details.

Proper respect and decorum are required at all times on parish premises. At no time is eating, drinking, or smoking allowed in or around the Basilica or rectory (parish office). Alcohol and individuals under the influence are not allowed on our property. Failure to abide by these guidelines will result in the immediate dismissal of offending wedding party members. Failure to leave upon request will delay or cancel the wedding.

Out of respect for parish staff and for other scheduled events, wedding parties must be prompt for both the rehearsal and the wedding ceremony.

The wedding rehearsal will be held on Thursday or Friday afternoon/evening, and it is an important part of the preparation for the ceremony. The parish wedding coordinator will conduct the wedding rehearsal and will give a brief overview of the liturgy to help all concerned understand the prayerful nature of the celebration. Only those directly involved in the ceremony should be invited to the actual rehearsal in the Basilica – others should be directed to meet you at the rehearsal dinner site. Those who should be present at your rehearsal in the Basilica include the bride and the groom, both sets of parents, step parents, etc., grandparents (optional), bridesmaids, groomsmen, ushers, readers, and gift bearers (if being used). At the rehearsal a responsible adult must accompany any children who are in the wedding party. We ask that you require all these members of your wedding party to be present for the rehearsal, and kindly remind them they must arrive on time. We suggest that you ask everyone to arrive 15 minutes before the scheduled time. Also remind them of the inevitable parking challenges in downtown Pensacola during the afternoon. Rehearsals are allotted a total of 45 minutes and we strictly adhere to the schedule. Rehearsals that begin late risk losing adequate rehearsal time. The rehearsal itself is not the time for discussion and decision-making. All decisions on the form of the procession, the choice of readers/gift bearers, etc. are to be made beforehand and submitted to the wedding coordinator.

Remember that the rehearsal does not begin until the wedding coordinator has received the wedding license.

Our Basilica is an historic building. There may be times when unforeseen circumstances force us to attend to maintenance and other repairs, which in extreme cases may involve the possibility of scaffolding or other materials which cannot be removed.

In order to cover the costs associated with the use of our Basilica church, we request an offering of:

  • $600 for registered, contributing, and participating Basilica Parish members of one year or more at the time of contract submittal.
  • $1,500 for registered, contributing, and participating Basilica Parish members of less than one year at the time of contract submittal.
  • $2,000 for  registered members of another parish within the boundaries of the Diocese of Pensacola-Tallahassee.

The Basilica Parish does not accept any appeals nor grant any exceptions to the established church fees. This offering covers utilities and other building costs, as well as the services of two individuals: the Wedding Coordinator and the Music Director. Please note that an honorarium for the Priest or Deacon who officiates your wedding is not included in this offering. This honorarium is the couple’s responsibility.

For all couples, a non-refundable $250 deposit is required at the time of your meeting with the Wedding Committee to reserve your wedding date. The balance is due no less than 45 days prior to the celebration. Approximately two months before your wedding date, you will receive a letter from our rector confirming the dates and times of your wedding and rehearsal and providing instructions as to how the balance of your wedding payment is to be made.

If it is deemed necessary for the Basilica of St Michael to cancel a wedding due to circumstances beyond its control (e.g., hurricane, unforeseeable major church repair) we will refund all payments made to the church. No other expenses incurred will be reimbursed.

Appendix A: The Marriage Preparation ProcessAppendix B: Floral and Decoration GuidelinesAppendix C: Wedding Music GuidelinesAppendix D: Photographic / Videographic Guidelines

The priest or deacon you choose to prepare you for marriage is responsible for guiding you through the process. Below we summarize for you what this will involve for the Diocese of Pensacola-Tallahassee and the State of Florida.

A meeting on-site for all couples with the Basilica Wedding Committee is required not more than nine months prior to your potential date, whether you live in the Diocese of Pensacola-Tallahassee or not. During this initial meeting the marriage process will be thoroughly reviewed, the couple will given the directions for the taking of the FOCCUS instrument, and some initial Catholic canonical paperwork will take place. Please bring your signed contract agreement and deposit to this meeting.  Plan on 45 minutes to one hour for this meeting. No date is confirmed prior to this meeting. Please submit your availability for said meeting with Linda Wulf. Diocesan policy states that you must begin preparing for your marriage with a priest or deacon no less than six months prior to your wedding, preferably with the clergyman who will officiate at your wedding, if he resides in the Diocese of Pensacola-Tallahassee. A donation to your presider is not included in the offering that you make to the church.

With your clergyman you will need to complete a Pre-Nuptial Questionnaire. This will require you to obtain recently issued baptismal certificates within six months for both bride and groom, if they are Catholic, and perhaps the acquisition of certain permissions from the Diocese. If either Catholic party or both belong to a parish other than the Basilica, the Pastor Permission Form is to be submitted at the above meeting with the Wedding Committee.  Your preparation will also involve the taking of the FOCCUS survey or another similar type pre-marriage survey, which is an instrument used to help couples to identify aspects of their relationship where greater communication is needed.

You will also be asked to participate in an approved Marriage Preparation Seminar. We require the Engaged Encounter Weekend. For serious reasons the couple may have, an alternative marriage preparation seminar can be considered. If you reside in the Diocese of Pensacola-Tallahassee, see the Marriage and Family Life page on the Diocesan website or visit Engaged Encounter weekends offered in Mobile. If you reside outside the Diocese of Pensacola-Tallahassee, the clergyman preparing you can direct you to your Diocese’s schedule for these seminars. Among the options are a day-long seminar and a weekend retreat. We suggest that you reserve a spot on your preferred date as soon as possible since these seminars tend to fill up. A certificate of participation must be included among your marriage preparation documents.

If neither the bride nor groom is a registered, active parishioner of the Basilica parish, the parish pastor of the party who is a Catholic (or parties if both are Catholic) must complete the Pastor Permission Form granting his permission for the Catholic party to be married at the Basilica. This letter must be brought to your initial Wedding Committee meeting.

If the clergyman who will preside at your wedding is not on staff at the Basilica parish, he must:

1) send confirmation (fax, letter or e-mail) that he commits to officiate at the wedding and/or is assuming responsibility for the couple’s preparation.

2) submit a Letter of Good Standing issued by his diocese or religious superior.

If you are being prepared by someone other than the clergy on the Basilica staff, your completed paperwork must arrive at the Basilica Office no less than 30 days prior to your wedding. If you are being prepared outside the Diocese of Pensacola-Tallahassee, your paperwork will have to clear not only your home chancery (diocesan office), but also the Pensacola-Tallahassee Matrimonial Tribunal before it will be forwarded to us. We urge you to allow sufficient time for this processing to occur.

It is the responsibility of the couple to obtain from the State of Florida a valid marriage license, issued no more than 30 days before the ceremony and no fewer than 72 hours before the ceremony. The license is to be hand delivered to the Marriage Coordinator at the rehearsal. Failure to do so will postpone the rehearsal until the license is presented. No wedding can take place without a license. No wedding will take place if a marriage license from another state is presented.

Because of the historic and religious significance of the Basilica of St Michael and the wedding liturgy, it is important that all church furnishings be respected. These guidelines will assist you in knowing what is permitted in our church. Couples are responsible for communicating these guidelines to their florists. Our Wedding Coordinator is happy to advise couples on florists who have experience furnishing flowers to the Basilica.

Unless prior permission has been given by the Wedding Coordinator to do otherwise, florists may set up no more than one hour before the scheduled ceremony.

Any seasonal decorations placed by the Basilica of St Michael must be left in place.

The Basilica has a contract with a local florist for arrangements for the weekends.  The Wedding Coordinator will provide the contact information. Floral arrangements can be placed on the high altar. The Basilica florist will make these arrangements as they remain for the weekend. Floral arrangements may be placed on the Blessed Mother or St Joseph altars. These may be taken with the couple, if so desired. Flowers may also be placed on the two glass counter pillar tops in the foyer of the church. The couple may choose to use another florist for these arrangements, if they desire or have the Basilica florist handle everything. All flower arrangements touching marble, glass or linen are to be placed in plastic saucers. We are most appreciative when flower arrangements are left after the wedding as a gift for our weekend Masses.

Floral arrangements are to be brought to the church already assembled. The florist is not to use the altar, sanctuary or vestibule to make arrangements.

Floral arrangements may be attached to the end of pews, but no staples, wire, clamps or tape may be used to do so. Pews and aisles are not to be blocked or cordoned off in any way.

Unity Candle is not permitted. Other candles or candelabra (with drip-proof globes) are permitted only if pre-approved. Florists must agree to remain on premises for the duration of the wedding so that candelabra can be removed immediately after the wedding. Furthermore, they agree to pay any costs incurred by the church either for professional clean-up of wax spills or for overnight storage of materials not removed within 15 minutes after the wedding.

Rice, confetti, bubbles, seeds, petals, etc. are not allowed inside or outside the church.

Aisle runners are not allowed.

It is the responsibility of the florist and/or wedding party to remove any decorations attached to the pews immediately after the ceremony along with flower boxes and other refuse.

Professionals ignoring these guidelines risk losing permission to service future weddings at the Basilica of St. Michael.

Every aspect of your wedding celebration has as its primary purpose the engagement of those assembled in active prayer and worship. For this reason, only sacred music is appropriate to the occasion. Furthermore, all sacred music used within a wedding celebration must also be liturgical, that is, it must contribute to the active participation and prayer of the assembly. As a result, not all sacred music is appropriate to the celebration and not every song is appropriate to every moment. To ensure the best possible liturgical experience, therefore, all selection and placement of music must be approved by our Music Director, Mr. Mike McCracken (850-380-7760).

The Basilica requires the participation of the Basilica organist at all weddings, including those at which a Nuptial Mass is not celebrated. The Basilica organist is the only person to play the organ and keyboard. His services are included in the offering requested for the church. Minimally, the cantor will sing the responsorial psalm and the Gospel Alleluia. Of course, if you wish, the cantor will also lead the assembly in other singing, as well as offer meditative song. During the ceremony, cantors are located in the choir loft, next to the organist.

Subject to the review and approval of the Music Director, you are free to engage outside soloists for non-congregational singing, as well as additional musicians, to supplement the services of the Basilica organist. However, please do not contract any outside soloists or musicians without first consulting with the Basilica Music Director. Outside cantors and musicians are guests of the Basilica and as such are to follow the directions of the Basilica Music Director. If a couple desires the singing of the “Ave Maria”, by someone other than our Music Director, that person will have to audition before permission is given for the hymn to be included.  The soloist must be able to pronounce the Latin correctly, and sing the hymn as it is written. Added musicians are responsible for providing, as necessary, appropriate music to the Basilica organist. Also, if the added musicians have not worked before with the Basilica organist, it may be necessary for there to be a music rehearsal, the cost of which is the responsibility of the wedding couple.

All musicians, other than the Basilica organist provided by the church, are to be considered independent contractors. Their fees are NOT included in the offering you make to the parish. Although the Basilica Music Director may be able to assist you with referrals, all arrangements and payments concerning outside musicians will be your responsibility.

In order to encourage participation at their ceremony, couples will often choose to create a worship aid (program) for their celebration. The couple will submit their selection for the Scripture readings and music to be included in the worship aid.  The Basilica Parish Office will produce the worship aid as part of the wedding fee.

Given the sacred nature of the marriage celebration, photographers and videographers must be careful not to disrupt or distract those in attendance. Couples are responsible for communicating these guidelines to their photographer and/or videographer. Failure to abide by these guidelines will lead to restrictions on the photographer for future weddings.

Professionals are to follow the directives of the Wedding Coordinator at all times concerning where they may stand or move.

Professionals must not be conspicuous nor obstruct any of the proceedings. At no time should they stand in the aisle or enter the sanctuary.

Flash photography may be used only during the entrance and exit processions. No equipment is allowed in the sanctuary.

Video cameras may be stationed to the side of the sanctuary and/or the choir loft provided they remain immobile.

Photographers are not permitted in the sanctuary space (where the altar is located) at any time before or during the Liturgy. Once the prelude music has begun all members of the bridal party must be in their respective places in order for the liturgy to begin.

In a Nuptial Mass, once the Liturgy of the Eucharist has begun (after vows and exchange of rings) no further movement or photography is permitted until the final blessing of the couple.

Time permitting, the Wedding Coordinator may allow pictures to be taken immediately after the conclusion of the liturgy. Out of respect for church staff, photographers must complete their work within 15 minutes of the end of the liturgy. Typically this allows for 4-5 poses.

Photographers and videographers need to be considerate of each other when positioning themselves for picture taking. They are not to obstruct each other’s views.